Enterprise Systems and Solutions is working on a variety of projects. Below is a list of the projects they have completed in Q1 2025.
| Domain | Title | Summary | Project Team |
|---|---|---|---|
| Integrations | T3 -EA-14070 – INT834 – McDonnell Genome Institute Daily PO Extract Outbound | McDonnell Genome had been clicking each PO/PDF file to print individually. This project implemented a streamlined process, by allowing them to print everything at once rather than handling multiple files separately. | Amanda Hauff Emily Follman Janet McElroy |
| WUSM | T3 – Funding Data DRA to PROD & Auto Archiving button name change – Tier 3 | This project was needed as part of the PNF application Funding Integration. This integration included importing gift, grants, and project data from Workday to be being used within the PNF application. The PNF application handles workflow of personnel change requests for the Department of Medicine. | Nick Kondis Hunter Marshall Scott Hughes Matt House Nguyen Pham Jean Shuler Sarah Everett |
| Lifecycle Management Programs | EA-T4 EA-14267 WUSM Student Document Management (Intact to KnowledgeLake) | This project falls under the umbrella of the Student Sunrise program. Its scope was to transition the Med School Registrar’s office from the Intact Document Management system to use KnowledgeLake Student Records. KnowledgeLake Student Records is the replacement of the SISDocs application currently used by Danforth Campus Schools. This transition allows all Registrar’s offices to unify Student document management and establish a common access model across the University. | Bill Bernickus Josh Kelahan Kathy LaBarge Melissa Zarf |
| Student | EA-T4 – INT1109 SIS Course Sections Inbound (STW-85) | Due to the Student Sunrise Program, from October 2024 to September 2025 both SIS Legacy systems and Workday (Sunrise) will be live. This SIS integration compensated for the legacy system to serve as the system of record for section information as well as update Workday Student to populate course section data (academic period, department, course number, section number, course title, instructor, other required info) in parallel. This bridge Integration will be deprecated after it supports processes linking students and faculty to their respective courses | Charles Montgomery Cynthia Okoliezeh Glenn Bradford Jason Kemmery Jill Fechtman Ted Hindes Tamry Wickware |
| Enabling Apps | EA-T3: EA- 17668 Qualtrics for Research Implementation Phase II Data Retention | This project served to mitigate the risk of several Qualtrics use cases involving the potential use of PHI / PII exist across WashU within the Research Domain where data may be collected from study participants. A separate Qualtrics instance was implemented towards this risk mitigation. | Alaina Jones Janet Deyarmin Melinda Nadler Michele Harashe |
NonCredit Support | EA-T3: EA- 13537 – Implement Destiny One (LLEE) Corporate Engagement Manager Add-on | Destiny One/Lifelong Learning Extended Education (LLEE)’s Corporate Engagement Manager (CEM) add-on software was implemented to improve the customer experience for corporate partners and provide operational efficiencies in handling corporate accounts. In order to use CEM, a Destiny One – Azure B2C Integration solution was identified and implemented to address B2C constraints for seamless automated integration between Destiny One (LLEE) and Azure B2C systems for learners. | Jeff Allison, Josh Dickey, Samantha Nagel; Julie Fugina, Mark Siffer, Andy Zaruba, Joanna Kim-Keller |
| Student | EA-T3-STW-58 / INT1052 PAC – PowerFAIDS Danforth Database Lift & Shift and Refactoring | This was the creation of the new PowerFAIDS Integrations Hub through which all of the PowerFAIDS Sunrise integrations will pass through for data exchange between Powerfaids and Workday Student. This hub was deployed to production on 9/11/24. It was post-production tested and is ready for first runs when those are scheduled for the Sunrise Program. | Karen Leingang Darrin Hutchinson Cameron Russell Jeff Freeman Amy Schroeder Mel Stegeman |
| Physical Operations | EA-T3-EA-3073 – myIBC Edit Protocol PI and POC | This project provided enhancements for the myIBC by enabling Protocol Coordinators to edit the Principle Investigator and POC of IBC Protocol Records. The myIBC tool is a Web application with functions for government-mandated documentation of IBC (Institutional Biological and Chemical) Protocols for medical school laboratory testing. | Andrew Herbig Derrick Weathersby Jody Kovachevich |
| Student | EA-T3-EA- 19422: Shorelight to Graduate Slate (INT017) | This project is to provide an integration with the third-party vendor, Shorelight, who is performing recruiting services for the Sever Institute in the McKelvey School of Engineering, Slate for Graduate Admissions. The purpose of this integration is to load applicant data and documents (e.g. transcripts) from Shorelight and load them into the Graduate Slate FTP. Shorelight is an application system aimed at recruiting students from a diverse set of countries for McKelvey’s Sever programs. The integration that will manage the movement of the data and documents is considered a file-transfer integration. On September 3, 2024, part 1 of this project was implemented to move applicant data and documents from Shorelight to Graduate Slate (INT017). On September 11, 2024, part 2 of this project was implemented as the return integration to inform Shorelight where in the admissions pipeline the applicant is. | Ben Englert Ryan Mulvaney Donald Gravlin Jeff Allison Rachel Ridings Melanie Stegeman Sarah Zierer |
| Student | EA-T3-EA- 19422: Graduate Slate to Shorelight (INT019) | Olin has decided to move their application and admission processes to Graduate Slate starting with the 2025-2026 school year. The following integrations were created to enable this decision. INT939: Grad Slate Application to Salesforce INT940: Salesforce to Grad Slate Application | Ryan Mulvaney Ben Englert Rachel Ridings Melanie Stegeman Sarah Zierer Nathaniel Whittington Brian Neary |
| WUSM | EA-T3- INT934 – Interfolio integration to include % FTE and activity distribution for WUSM faculty (wdfinftetowusmif ) | This project provided a new integration to import faculty activity distribution data into Interfolio by transforming FTE/activity data for WUSM faculty from Workday HCM, calculate percentages and create a report for Interfolio consumption. | Nick Kondis Theresa Smallwood Matt House Ashley Gilkey |
| Integrations | EA-T3- INT808 Bright Horizons HR and Student Eligibility Outbound needs a filter update to return the proper data population for the outside vendor. | Bright Horizons requested to modify the filters in the integration to improve the way eligible workers are identified. | Ryan Philipps Corey Puckett Emily Follman Amanda Hauff |
| WUSM | EA-T3- EA- 20359 – User Provisioning and deprovisioning for RPT | This effort allowed for faculty to be provisioned access to Interfolio and deprovisioned with any integration with Workday related to Reviews, Promotions and Tenure. | Theresa Smallwood Matt House Ashley Gilkey |
| Integrations | EA-T3- EA- 20262 – WDAY- 8139 – INT937 EHS MRI Survey Completions Outbound – New Integration | EHS requested the development of a customer report that was transformed into an integration, aimed at identifying individuals who have access to MRI Suites. | Emily Follman Ryan Philipps Amanda Hauff Janet McElroy |
| Student | EA-T3 : EA- 20706 — Danforth PowerFAIDS 30.0 Upgrade – September 2024 | This effort implemented a New release of the Powerfaids system to include functionality required by the business to process student financial aid applications and offer financial aid award packages to current and incoming students. | Sarah Sharp Finley Bill Kleeschulte |
| Integrations | EA-T3 – WDAY- 8337 INT169 TaxNav TR 1042S * – Report LPR workers to TaxNav as an In- Active Status. | OISS has marked LPRs as inactive in TaxNav, and the Integrations team updated INT169 to reflect this in Workday data transfers. We integrated this change to occur the day before payroll and managed temporary manual corrections from Resident Aliens back to LPR. | Emily Follman Ryan Philipps Amanda Hauff Ron Burmeister |
| Integrations | EA-T3 – WDAY- 7641 – INT884B Equifax Health EFX Payroll Data Outbound – Academic Pay Type Addition | The Benefits team wanted to utilize an EIB to load ACA hours for populations, like Academic Pay comp types, that lacked hours reported in payroll. They also asked about the possibility of including a data field from the Imported ACA Worker Hours and Wages source to report the loaded hours, specifically the Paid Hours Worked and Paid Hours Not Worked fields. We were able to complete all requests. | Janet McElroy Emily Follman Amanda Hauff |
| Integrations | EA-T3 – WDAY- 6855 – WDAY- 7360; 7362; 7364; 7365 – Upgrade Benefit Connecters CCB’s Integrations to a newer template | Templates INT018 (Delta Dental), INT035 (Express Scripts), INT047 (UHC), and INT048 (VSP) were being retired from use. We rewrote the integration to the Cloud Connect for Benefits: ANSI X12 834 V2 template. This was done in plenty of time to be used for FY25 Open Enrollment. | Janet McElroy Emily Follman Amanda Hauff |
| Technical Architecture | EA-T3 – Updating the Azure APIM, GPT Quota Function and Database | We updated the Azure API Management (APIM) to enhance performance and security. The GPT Quota Function was refined to better manage usage limits and ensure fair access to resources. Additionally, the database was upgraded to improve data handling and support the new features implemented in the APIM and quota functions. | Steve Sparks Amanda Hauff Eric Suiter Dan Rendell |
| Technical Architecture | EA-T3 – Update Prod ChatGPT app | The WashU instance of ChatGPT app was updated in production to enhance its functionality and user experience. This update included improvements to performance and bug fixes. Users should expect a more seamless interaction and access to new features following the update. | Steve Sparks Eric Suiter Dan Rendell |
| Integrations | EA-T3 – INT930 – New Integration (DRA) – SphereCommerc e Vault to Crowe AutoRec Credit Card Bank Depository File | One of 5 integrations for the WUSM-Crowe Automated Reconciliation Application that will perform a three-way match between the Bank (Bank of America), Patient Account System (EPIC), and General Ledger (Workday). This particular integration involves receiving TrustCommerce Credit Card BDF, transforming the data, and sending to the vendor AutoRec Tool. | Ryan Phillips, Emily Follman, Chad Doebelin, Brett Blackwell, Joanna Kim-Keller |
| Integrations | EA-T3 – INT180 TaxNav TR1042S Payment Info Outbound is pulling incorrect YTD salary totals for certain employees. | Payroll reported issues with INT180, which was pulling incorrect totals for individuals with multiple pay groups, resulting in some inaccurate 2023 forms. This integration was modified to resolve this and correct the calculated fields for each Income code impacted. | Corey Puckett Amanda Hauff Ryan Philipps |
| Student | EA-T3 – EA- 21817 PEP INT387 Academic Period Change | Required change due to the new format for Academic Periods from Workday FIN to Workday Student. | Robert Vago Kristina Karrenbrock Katie O’Donnell |
| Research | EA-T3 – EA- 21803 – LAMPS 2.7.134.0 Production Release | Maintenance update to LAMPS application to address various production issues from the vendor. | Crissy McKinney Hunter Marshall |
| Enabling Apps | EA-T3 – EA- 21011 Marketplace Release 24.2 Upgrade | This project served as an operational update as prescribed the vendor. | Oz Zakeri Anthony Love |
| Integrations | EA-T3 – EA- 20772 – WDAY- 8591 – INT569 Marketpay Jobs Outbound – to support WDAY- 3013 Job Profile Updates | The job profile update project required changes to the minimum requirements field of INT569.These adjustments aim to enhance alignment with current job profiles and compensation structures. | Janet McElroy Ryan Philipps Emily Follman Amanda Hauff |
| Integrations | EA-T3 – EA- 20652 – INT192 Archibus Location Data Inbound – Training rooms and Hierarchy Correction | Archibus updated to capture training rooms for integration with Workday, enabling their use for training assignments. A unique Reference ID was assigned. Additionally, there was an issue with the Location Hierarchy for the Danforth Campus, where values needed to be restructured to align under the Danforth Campus hierarchy. | Janet McElroy Ryan Philipps Emily Follman Sarah Grantham |
| WUSM | EA-T3 – EA- 20495 – RADAR Phase II Updates and Enhancements | The RADAR Phase II project delivered additional features after the initial implementation of RADAR Phase I. These features included the NIH common form, enhancements and backlog items from Phase I, established governance and delivery of training and communication to the Research administration end users. The RADAR application assist Research Administrators in producing documentation for other grant award support from various governmennt agencies. | Travis Mossotti Collin Holdhaus Mark Siffer Jean Shuler Ian Patterson Sue Johns Adrian Goh Jennie Franke Sarah Everett Jimmy Dorman Scott Hughes |
| Integrations | EA-T3 – EA- 20256 – WDAY- 8070 – INT124 Wageworks Direct Bill Outbound – End Date Update | The Benefits team identified an issue with direct bill integration, where coverage end dates were not sent when individuals switch from a direct bill benefits group to a non-direct bill group, affecting the retirees project population. | Ryan Philipps Amanda Hauff Janet McElroy |
| Integrations | EA-T3 – EA- 11088 Student Sunrise – Mulesoft delivery | Mulesoft deployed several updated and/or new endpoints as part of the Sunrise MTP1 in September 2024. This effort served as the backbone for data transfer between Workday Student and downstream impacted systems. | Nathaniel Whittington Chad Doebelin Brian Neary Ryan Philipps Ben Dvorak Emily Follman Matt Vore |
| WUSM | EA-T3 – EA 13536 – Interfolio Faculty Activity Reporting Pause | This effort was a result of our stakeholder’s decision to reconfigure the Interfolio Facutly Activity Reporting module. Faculty Activity Reporting shall be configured so that faculty can no longer enter data. They will be able to pull down and export their historical data. This reconfiguration resulted in data shall not flow between Faculty Activity Reporting modlue and the Review, Promotion, and Tenure module. | Matt Rosales Ashley Gilkey Alaina Jones Matt House Sarah Everett |
| Integrations | EA-T3 – EA- 20280 – INT939 / INT940 – GR Slate to SF / SF to GR Slate – Mulesoft ESBs | The UG Slat Additional Programs project’s goal was to migrate program applications to UG Slate in support of the university’s effort to have applications flow through Slate to Workday Student. | Mae Soule Melanie Stegeman Sarah Zierer |
| Enabling Apps | EA -T3 EA- 13707 – Update UA Import Process Tier 3 | As part of the Student Sunrise effort, this project served as the import of Undergraduate Admissions data linked to applicant’s SIS documents for proper academic placement upon admission. | Carmanisha Edwards Cathy Garcia David Lender |
| Research | EA -T3 – EA- 22135 – LAMPS eProtocol and LARS Update to 2.7.136.0 | Maintenance update to LAMPS application to addess various production issues from the vendor. | Hunter Marshall Crissy McKinney |