Enterprise Systems and Solutions (ESS) is working on a variety of projects. Below is a list of the projects they have completed in Q2 2025.
| Assignment Group | Project Title | Project Team | Project Significance |
|---|---|---|---|
| Enabling Apps | EA-17668 Qualtrics for Research Implementation on Phase II Data Retention | Michele Harashe, Janet Deyarmin | In April 2024, a second Qualtrics brand, Qualtrics for Sensitive Data, was established. This new brand includes features specifically for sensitive data, such as deleting survey data 365 days after the last response. It should be noted that the original Qualtrics brand, renamed Qualtrics for General Use, is not affected by this phase of the project. |
| Enabling Apps | EA-18890 – SharePoint Online for WUSM faculty docs APGAR Decommissioning | David Lender, Anthony Love | As part of the implementation of Interfolio, this project supported the archiving of documents for WUSM faculty for the APGAR process. |
| Enabling Apps | EA-22764 PO Account Payable Adding Email Address Change in Marketplace (System Wide – For all Generated PO) | Oz Zakeri, Anthony Love | This project fulfilled the request from Accounts Payable to add and email address in Marketplace. |
| Enabling Apps | EA-22316 Marketplace Release 24.3 Upgrade | Oz Zakeri, Anthony Love | This project fulfilled a quarterly vendor update of the Marketplace software used by the university for purchasing. |
| Integrations | EA-19075 – Mulesoft Interface to ServiceNow | Brian Neary, Emily Follman | This effort allows the capability to interact with ServiceNow and open new INC tickets upon failures of scheduled jobs. |
| Integrations | WDAY-8773 INT047 United Health Care Medical Outbound CCB – Weekly Report to Vendor (UHC) | Ronald Burmeister, Amanda Hauff | The INT047 UHC Health Plan Enrollment Outbound integration generates an EDI 834 Enrollment file for the United Health Care Medical Plans, utilizing Workday’s prebuilt CCB template. The update was needed to incorporate additional plan variation reporting codes for improved demographic-based reporting. Two specific integrations within the INT047 family were updated, affecting only active employees while keeping other groups unchanged in the output file. Employee eligibility was determined using various filters, including worker type and location, based on the 2nd Level Cost Center Hierarchy. |
| Integrations | WDAY-8773 – INT047 – Integration Enhancements (Open Enrollment Updates) | Ronald Burmeister, Amanda Hauff | The Benefits team an update to the INT047 UHC Health Plan Enrollment Outbound for the 2025 Open Enrollment, allowing for additional plan variation reporting codes to enhance demographic reporting. This integration creates an EDI 834 Enrollment file for United Health Care Medical Plans using Workday’s prebuilt CCB template. It generates a Full Enrollment file that includes all enrollments and any terminations effective within the specified date range. The added reporting codes will improve data reporting without affecting existing coverage notifications. |
| Integrations | WDAY-8295 – WashU Deduction Code – Goal Amount Correction | Corey Puckett, Amanda Hauff | Multiple integrations were experiencing issues with additional deductions being taken via payroll. Our successful update automated this process and corrected the logic, eliminating the need for manual intervention by the payroll team. |
| Integrations | WDAY-7523 INT016 EPIC Vaccine Compliance Data Inbound – New Integration | Janet McElroy, Amanda Hauff | The process begins with workers inputting vaccination information into Workday, marking the start of an inbound data integration. This transition from ReadySet to Workday was critical for streamlining immunization tracking and ensuring that data is accurately recorded and managed in one centralized system. All tracking functions were migrated by the end of CY2023 with Workday serving as the definitive source of truth for vaccination compliance. |
| Integrations | WDAY- 10138 – INT061 EIB Prism Ingest – Worker Costing Overrides | Janet McElroy, Amanda Hauff | The EIB Prism Ingest – Worker Costing Overrides is a system that runs a report (INT061) and saved it as a CSV file. The file was sent daily to a secure server so that the Prism system can use it. Prism couldn’t accept custom reports that include related data directly. Essentially, this new integration ensured that Worker Costing Overrides were properly processed by Prism. |
| Integrations | INT926 – BOA AxiaMed to Crowe AutoRec Credit Card Bank Depository File (Parent EPIC EA-18251, EA-17488) | Chad Doebelin, Joanna Kim-Keller, Ryan Phillips, Brett Blackwell | This new integration is one of 5 integrations integral to WUSM’s Automated Reconciliation system which will perform a daily, three-way match between the general ledger (Workday), the bank, and the patient accounting system (EPIC). Shoutout to Chad Doeblin, Ryan Phillips, and Brett Blackwell for their continual expertise and handling to mitigate the program challenges faced between bank entity issues, Vendor (Kodiak) constraints, and business stakeholder groups figuring out new processes leading to changing requirements. |
| Integrations | INT927 – BOA CashPro to Crowe AutoRec – Lockbox Bank Depository File (Parent EPIC EA-18251, EA-17488) | Chad Doebelin, Joanna Kim-Keller, Ryan Phillips, Brett Blackwell | This new integration is one of 5 integrations integral to WUSM’s Automated Reconciliation system which will perform a daily, three-way match between the general ledger (Workday), the bank, and the patient accounting system (EPIC). Shoutout to Chad Doeblin, Ryan Phillips, and Brett Blackwell for their continual expertise and handling to mitigate the program challenges faced between bank entitiy issues, Vendor (Kodiak) constraints, and business stakeholder groups figuring out new processes leading to changing requirements. |
| Integrations | INT822 – WDAY-8897 – Integration Enhancement (X-Non-Binary) | Janet McElroy, Amanda Hauff | Workday added a new gender option, “X-Non-Binary,” which required changes to integrations and engagement with vendors for testing and regression analysis by 2025. INT822 – Health Advocates Wellness Eligibility is an outbound integration that sends information about benefits-eligible workers to Health Advocate. Employees identified as “X-Non-Binary” will be sent to Health Advocate as an ‘N.’ This change was ensure accurate representation in the benefits system. |
| Integrations | EA-21938 – WDAY-9594 – INT161a St Louis Local Tax Elections Studio Inbound – City Tax Correction | Corey Puckett, Amanda Hauff | Payroll submitted a data change, which incorrectly inactivated St. Louis city tax for individuals. Five workers were missed in the INT161a report, previously flagged for manual review due to the tax location change. The integration updated the review report to include all relevant areas. Additionally, the INT161A St. Louis Local Tax Election Boomerang was adjustment to accurately reflect city withholding. |
| Integrations | EA-15902 – WDAY-7523 – INT015 EPIC Vaccine Compliance HR Data Outbound – New Integration | Janet McElroy, Amanda Hauff | As part of the initiative to retire ReadySet, the management of vaccines is transitioning to Workday, necessitating outbound data integrations. This shift aims to facilitate the transfer of vaccine compliance data back into Workday from EPIC, ensuring that Occupational Health needs are adequately met. The integration went live ahead of schedule with all vaccine tracking fully operational within Workday, eliminating the reliance on ReadySet. Historical data from ReadySet was converted for reporting purposes to maintain compliance and oversight. |
| Integrations | EA-14874 – Destiny One Non Credit Journals Inbound | Corey Puckett, Joanna Kim-Keller, Ryan Phillips, Sam Nagel, Joshua Dickey, Brett Blackwell | This new integration (INT887) replaces manual journaling steps and automates the journal load process from Destiny One into Workday. Shoutout to the Gap App/Destiny One team (Samantha Nagel, Josh Dickey) and Workday Integrations team (Ryan Phillips, Corey Pucket) for their cross-team collaboration, diligence, and tenacity to push through stakeholder delays to get this integration successfully deployed. |
| PhysOps | INT279 PMWeb Final Approve Adjustment | Eric Hammann, Derrick Weathersby | Work was originally in the Technical Architecture bucket, was closed and reopened in PhysOps to be completed under the following epic: https://washu.atlassian.net/browse/EA-22485 |
| Research | EA-23213 – LAMPS Update to Version 2.7.140.0 | Criscilla McKinney, Hunter Marshall | Software Production Upgrade to support Research Domain and animal management. |
| Research | EA-22774 – LAMPS 2.7.138.0 Release | Criscilla McKinney, Hunter Marshall | Software Production Upgrade to support Research Domain and animal management. |
| Research | EA-18922 – SUBS: Upgrade Application to .Net 8 and Angular 18 | Dule Djurasevic, Hunter Marshall | Due to Microsoft deprecation of framework, update to software to be compliant for security and features determined by Microsoft. |
| Research | EA-13615 – InfoEd release upgrade (RMS) Fall 2024 | Cameron Purves, Hunter Marshall, Travis Mossotti, Andrew Cheng | Upgraded the latest version of RMS, which included additional features and performance improvements. Last updated two years ago. |
| Research | EA-22869 – InfoEd Mandatory Flexential Data Center Migration | Cameron Purves, Hunter Marshall, Travis Mossotti | Due to Data Server migration from one data center to another as initiated by the vendor, support was necessary to support this effort. |
| ServiceOps | EA- 22523 — Danforth PowerFAIDS 30.2 Upgrade – December 2024 | Sarah Sharp Finley, Bill Kleeschulte | Vendor mandated upgrade to support Student Financial Services in the distribution of financial aid for the 2025 academic year. |
| ServiceOps | EA- 21911 — Danforth – PowerFAIDS 30.1 Upgrade October 2024 | Sarah Sharp Finley, Bill Kleeschulte | Vendor mandated upgrade to support Student Financial Services in the distribution of financial aid for the 2025 academic year. |
| ServiceOps | EA- 22651 – Add CAP API functionality to Workday integration launch script | Chad Doebelin | Tool use to provide optimum support and centralize academic periods for various departments and programs within the University. |
| ServiceOps | EA- 23362 – INT364 BOA Payment Status Report Inbound – address ongoing load failures | Brett Blackwell | Operational support necessary to support accounts payable. |
| Student | INT013 SIS Final Exam Scheduling Outbound/Inbound (EA- 19291) | Ted Hindes, Tamy Wickware | This project provided a solution to a gap in the WorkDay Student system for scheduling Final Exams. |
| Student | STW- 75/INT1285 Slate GR Applicant Data to PF | Jeff Freeman, Darrin Hutchinson, Amy Schroeder | This project refactored the integration that brings applicant data from Grad Slate to PowerFAIDS. This integration enables the university to offer and process financial aid packages for graduate students. |
| Student | STW- 72/INT765 PBPM Slate to PF | The PBPM (PostBaccalaureate Pre Med) program was closed, and we received that notification after this integration was deployed, so this integration will actually not be used. | |
| Student | STW- 71/INT752 Slate Applicant Data to PowerFAIDs Danforth | Karen Leingang, Amy Schroeder | This project refactored the integration that brings applicant data from UA Slate to PowerFAIDS. This integration enables the university to offer and process financial aid packages for undergraduate students. |
| Student | STW- 71/INT752 Award Year Fix Slate Applicant Data to PowerFAIDS Danforth | Karen Leingang, Skip Niemeyer, Amy Schroeder | This item referencing an award year fix for Slate applicant data to PowerFAIDS can be deleted. It was a part of the INT752 project described in row 30. |
| Student | STW- 2132 / INT920 Grad Slate to PF Danforth for McKelvey Dual Degree | Karen Leingang, Bob Vago, Amy Schroeder | This project developed the integration to bring applicant data from Grad Slate to PowerFAIDS so that the university can offer and process financial aid packages to McKelvey Dual Degree students. |
| Student | EA- 22464 PowerFAIDS Morning Report Updates | Jeff Freeman, Karen Leingang, Amy Schroeder | This project developed necessary updates to a daily morning report validating data flow into PowerFAIDS so our financial aid offices are consistently ensured of successful processing to avoid disruptions to their business processes. |
| Student | EA-T3-EA- 15138: INT876 New DRA AMP to PowerFAIDS WUSM | Karen Leingang, Jeff Freeman, Amy Schroeder | This project created a DRA to bring applicant data from AMP, the medical school’s admissions platform, into PowerFAIDS, so that we can offer and process financial aid packages for medical students. |
| Student | STW- 3073 INT1327 Reslife Kiosk Transactions to StarRez | Daniel Jost, Katie O’Donnell, Kristina Karrenbrock | This integration replaces an existing stored procedure and AutoSys process. It synchronizes kiosk transactions from the Security Management System (SMS) database to StarRez for billing by creating a report that is sent to Box before being imported into StarRez. This allows ResLife to track lost keycard charges in StarRez. |
| Student | EA- 21891 – PEP .NET 6.0 to 8.0 Upgrade | Kristina Karrenbrock, Katie O’Donnell, Bob Vago, Mark Siffer, Mel Stegeman, Andy Zaruba, Eric Suiter | This project updated the PEP system from .NET 6 to .NET 8 due to end of life for Microsoft .NET 6. While the upgrade itself was straightforward, this project overlapped with active Sunrise development that could not be deployed as part of the upgrade. |
| Technical Architecture | Update Prod ChatGPT app | Eric Suiter, Amanda Hauff | The recent update to the Technical Architecture of the Prod ChatGPT app enhances its scalability and performance, allowing for smoother user interactions. The update introduced optimized data processing algorithms, which reduce latency and improve response times. Additionally, security features have been upgraded to better protect user data and ensure compliance with industry standards. Overall, these enhancements aim to deliver a more robust and reliable experience for users. |
| WUSM | EA-20734 – JIT Enhancement | Theresa Smallwood, Jimmy Dorman, Pham Nguyen | JIT has a new partnership with D-CFAR Program, where they plan to co-fund some of their ICTS JIT awards. In order for the new partnership to work there are several updates to the JIT system. |