The WashU IT work environment operating model has the following categories:

  • Onsite – Always on campus
  • Hybrid – Employee has a regular or varied schedule of some days on campus and some days working remotely
  • Remote – Employee rarely if ever works from campus

Each department implements this operating model to fit the needs of their team and customers as appropriate. Managers will provide specifics around how each department will operate.

4480 Clayton Space Change Updates

Want to coordinate your days in the office with teammates? The IT Space Planning Hub Documentation box folder has schedules for various IT groups.

When Going to the Office

WashU IT workspaces have been equipped to provide positive and safe work environments for our students, faculty, staff, and contractors.

Please use the list below to view more information about working on campus.

Coffee and Copy Room Supplies

In our efforts to continue supporting teams as we come to the office more often, the IT Admin team will have both Administrative Coordinators on each site on a rotating schedule.

Commuting Via MetroLink

All WashU Students, Faculty, and Staff are eligible for a free Metro Pass, giving you unlimited MetroLink and MetroBus fare for one (1) year.

Consideration & Protocols

Please follow these protocols, ensuring mutual respect and consideration.

Equipment and Furniture

Please do not take equipment or furniture from the office home without first discussing it with your manager and documenting within the Remote Work Agreement form.

Kitchens and Dining Options

Kitchens are available at all WashU IT work locations with resources such as refrigerators, sinks, microwaves, toaster ovens, and free coffee.  There are a plethora of dining options …

Lockers and Showers

For individuals who would prefer to bike or run to work, run at lunch, or just get their steps in on a hot day the WashU IT Hub (4480 Clayton) has lockers and showers available …

Parking Options

Parking is available for purchase on both the Danforth (includes North and West Campuses) and the School of Medicine campus (WUSM).


The WashU IT Hub (4480 Clayton) utilizes PaperCut to facilitate staff printing needs. WashU IT managed computers are already set-up to print to PaperCut …

Reserving Conference Rooms

There are conference rooms, huddle spaces, and media tables available to facilitate whatever meeting needs you may have.  Just add them to your Outlook meeting invitation.

Shared Workspaces

Each team/department in WashU IT has a designated block of desks assigned to it, with those desk spaces being first come first serve.  We have provided floor plans and schedule links …

Work Policies

Work Location Agreement

All WashU IT team members, regardless of their work arrangement (Onsite, Hybrid, or Remote), must complete the Work Location Agreement form. Even if you have completed a previous agreement, you need to complete the latest version, released November 7, 2023. Please contact your supervisor for instructions.

Expense Reimbursement

In regards to travel and non-travel expenses when working remotely, WashU IT limited what would be reimbursed and defers to manager approval rather than itemizing in agreements.

Guidelines for Business Expenses Associated with Remote Work (PDF)

ADA Accommodations

ADA accommodations for remote workers will be handled on a case by case basis by HR following the existing Accommodation Process. ADA accommodation items must be returned upon terminating from WashU, unless department wishes to allow employee to purchase the equipment provided under their accommodation.

Microsoft Teams Tip

As a way of letting co-workers know your location, set your Microsoft Teams status message to reflect where you are working for the day. To do this, select your profile icon on the top right and select “Set status message”.

Status Examples

  • Medical Campus
  • 4480
  • MCC
  • West Campus
  • North Campus
  • Danforth
  • Remote