NotebookLM

Using Securely | New Users | Current Users | AI Pro | FAQ | Restrictions for Use

NotebookLM

NotebookLM is now available to the WashU community. Part of Google Workspace, access to Google’s AI-powered research and thinking partner grounded in the sources you provide. Upload PDFs, web pages, Google Docs/Slides, YouTube links, audio files, and more-then get summaries, citations, study guides, mind maps, audio overviews and even video overviews, all with enterprise-grade protections when used with your WashU account.

NotebookLM is currently supported on WashU’s Danforth Campus and NOT appropriate for use with data protected by HIPAA or FERPA.  Please see Restrictions for Use for additional details.

Key Features:

  • Import documents, PDFs, and text files into a single workspace
  • Automatically create summaries, outlines, and key points
  • Ask context-specific questions across all uploaded materials
  • Build and maintain living notebooks that update as you add new content

Using NotebookLM Securely

To verify that you are using WashU-Protected NotebookLM, look for the “Managed by wustl.edu” label above to your Google Profile picture. If you do not see “Managed by wustl.edu” , click your profile picture and select your “@wustl.edu” Google profile.

NotebookLM

NotebookLM is Google’s AI‑powered research and thinking partner, grounded in the sources you provide. Upload PDFs, web pages, Google Docs/Slides, YouTube links, audio files, and more.

Log in to NotebookLM


For New Users

Because many WashU community members currently have personal Google accounts, the following section provides instructions on accessing Google Services using your WashU account. Please follow these instructions to securely access Google’s NotebookLM.

Access Google NotebookLM Account Selector

Click ‘Log in to Notebook LM’ to access the Google Account selector and use your WashU account.

Select your WashU Google Account

If you don’t see your @wustl.edu in your list of Google profiles, click ‘Use another account’.

Add your WashU Google Account

Enter your @wustl.edu email address in the email or phone box and press enter or click the ‘Next’ button.

Use NotebookLM Securely

You are now logged into NotebookLM using your WashU account and securely interact with its features by creating your first notebook,

Resources for Current Users

Self Service On-Demand Training
WashU IT Support

Google AI Pro

WashU’s license for Gemini & NotebookLM provide generous quotas and usage limits that meet the needs for the majority of campus. For those advanced users who may be experiencing usage limits, WashU IT provides the option of paying for a Google AI Pro license. The most common reasons to need Google AI Pro are:

Gemini

  • Increased context window
  • Larger file uploads
  • Increased usage quotas
  • Video generation
  • Deeper Google Workspace integration

NotebookLM

  • Increased notebooks
  • Increased sources
  • Increased usage quotas for chats, overviews, quizzes, etc.
Gemini Quotas & Limits
NotebookLM Quotas & Limits

Interested in Google AI Pro? Request Google AI Pro

FAQ

Is NotebookLM integrated with Canvas?

Yes, the Gemini LTI is enabled in WashU’s MyCanvas! Please see Learn about Gemini LTI™ for additional details.

Can I Ask questions across multiple documents?

Yes. You can search and query all uploaded documents together.

Can NotebookLM access websites?

Yes, you can link to publicly accessible websites.

How many sources can a notebook include?

Please see NotebookLM Quotas & Usage Limits for the current limits.

Is my data used to train Google AI models?

No. Data in Google NotebookLM is not used for training.

What file types can I upload to NotebookLM

NotebookLM supports the most common file, image & media sources including docx, pdf, mp3, avif, etc.

Where can I learn about advanced NotebookLM features?

Please visit NotebookLM Help

Does WashU monitor my NotebookLM interactions and data?

In the normal course of operation, WashU does not monitor or read your individual chat histories. However, specific legal or administrative circumstances, such as a litigation hold or an investigation, may require access to data.

Restrictions for Use

Using NotebookLM with your WashU account is limited to University related activities, such as academic teaching or research.  The use of NotebookLM with your WashU account for personal activities is prohibited.

This application is not approved for use with data protected by HIPPA or FERPA.  Be sure to follow all legal, regulatory, and University policies when collecting or storing sensitive data. If unsure whether or not your tasks or documents contain sensitive data, contact the departments below for guidance.