Google Workspace

Using Securely | Workspace Apps | Current Users | AI Pro | FAQ | Restrictions for Use

Google Workspace

Select Google Workspace applications are now available to the WashU community using your WashU Key login.

Using Google Workspace Apps Securely

Google Workspace Apps

The following Google Workspace apps are currently available for use:

Gemini for Education

Available at no cost to WashU students, faculty and staff by logging in with your WashU Key.

Google’s most advanced AI models in a secure, education-focused environment. Gemini supports multimodal capabilities—working with text, images, and code—so you can handle diverse academic and research tasks in one place

Learn more
Go to tool

NotebookLM

Available to Danforth Campus students, faculty and staff by logging in with your WashU Key.

Google’s AI-powered research tool capable of referencing multiple sources of information in a single workspace, enabling you to ask questions, create summaries, and generate audio overviews.

Learn more
Go to tool

Resources for Current Users

Self Service On-Demand Training
WashU IT Support

Google AI Pro

WashU’s license for Gemini & NotebookLM provide generous quotas and usage limits that meet the needs for the majority of campus. For those advanced users who may be experiencing usage limits, WashU IT provides the option of paying for a Google AI Pro license. The most common reasons to need Google AI Pro are:

Gemini

  • Increased context window
  • Larger file uploads
  • Increased usage quotas
  • Video generation
  • Deeper Google Workspace integration

NotebookLM

  • Increased notebooks
  • Increased sources
  • Increased usage quotas for chats, overviews, quizzes, etc.
Gemini Quotas & Limits
NotebookLM Quotas & Limits

Interested in Google AI Pro? Request Google AI Pro

FAQ

Is Google integrated with Canvas?

Yes, the Gemini LTI, which integrates both Gemini & NotebookLM, is enabled in WashU’s MyCanvas! Please see Learn about Gemini LTI™ for additional details.

Restrictions for Use

Using Google Workspace applications with your WashU account is limited to University related activities, such as academic teaching or research.  The use of Google Workspace applications with your WashU account for personal activities is prohibited.

Be sure to follow all legal, regulatory, and University policies when collecting or storing sensitive data. If unsure whether or not your tasks or documents contain sensitive data, contact the departments below for guidance.