Interfolio

Interfolio – Ad-Hoc Promotions Committee members

Interfolio – Ad-Hoc Promotions Committee Chair and Administrative Designee

The Interfolio project team wants to ensure you feel prepared to navigate Interfolio for all appointments, promotions, and annual review efforts alongside department/division heads and chairs. The project team is happy to provide department-specific trainings or review sessions. If this interests you, please contact the Interfolio project manager.

To add the training to your calendar, select “Add To Your Outlook Calendar” and select “Download” on the next screen in BOX. That’s all you need to do to register!

Faculty Refresher Trainings

This training is a refresher on the tasks faculty will complete in the Review, Promotion, and Tenure (RPT) module for their annual review, appointment, promotion, tenure, or transfer of tracks.

These tasks consist of uploading a PDF of the faculty member’s CV and other supporting documents.

Case Manager & Admin Refresher Trainings

This training refreshes admins/case managers (administrative assistants to the Department Head, Division Chief, or Section Chief) on the tasks they will complete in the Review, Promotion, and Tenure (RPT) module to create faculty members’ annual reviews, appointments, promotions, tenures, or transfer of tracks.

Need help accessing or using Interfolio services?

Please contact InterfolioWUSM@email.wustl.edu to request assistance.

• WashU Medicine decided to use Interfolio in response to receiving a citation from LCME related to a lack of consistent, documented annual reviews for faculty. After researching solutions to mitigate this concern, Interfolio was selected as the best-in-class option for systematically conducting and tracking the completion of faculty annual reviews. Given WashU Medicine’s citation, we are required to report back to LCME this summer (2024) on our progress toward addressing the issue.
• At the same time, the internal systems developed years ago to track appointments and promotions are becoming outdated and need a transition to a more modern platform. Interfolio meets this requirement.

• All faculty will upload a PDF of their CV, Executive Summary, and CTIR (If they are on the clinician track) for promotion, tenure, and track changes. 

• No, effective September 19, 2024, FAR (CV builder) is no longer necessary for Annual Reviews. Faculty will attach a PDF of their CV to their Annual Reviews, consistent with the current process used for appointments, promotions, tenure, and transfer of tracks.
• Annual Reviews will be completed in Interfolio for the 2024-2025 academic year.
• Annual Reviews for all faculty are important as a best practice and necessary to comply with LCME accreditation requirements.

• In early 2023, school leaders began working with WUIT to customize Interfolio for WashU Medicine. We developed the Interfolio CV template based on our existing WUSM CV, with specific adjustments to accommodate the new APGAR requirements (including the addition of the Executive Summary and moving many education activities into the CV in preparation for the retirement of the Clinician-Educator Portfolio and adoption of the new Clinician Track Impact Report).
• Effective September 19, 2024, faculty should not enter additional data into Interfolio’s CV Builder, aka Faculty Activity Reporting (FAR) module.
• Faculty will attach a PDF of their CV to their Annual Reviews, consistent with the current process used for appointments, promotions, tenure, and transfer of tracks.
• We developed step-by-step user guides to show faculty and administrators how to use the Review, Promotion & Tenure (RPT) modules. View the user guides.
• The WUIT team continues to offer live trainings for faculty and administrators. View the scheduled trainings. WUIT is happy to set up convenient training options for your team – just reach out to interfoliowusm@email.wustl.edu 

• A core group of faculty and WUIT experts has been diligently testing all functions of Interfolio. We have provided extensive feedback to the vendor and have customized the program as much as possible for WashU Medicine. Some of our suggestions were easy to adopt – others are not feasible within the system as it currently stands.