Interfolio
Interfolio is a cloud-based software platform that offers academic institutions a range of services related to faculty hiring, promotion, tenure, and academic workflows. Interfolio is designed to streamline and simplify the often complex and paper-intensive processes involved in managing faculty personnel matters.
All FY25 annual reviews for WashU Medicine will be conducted through Interfolio.
| Department | Contact |
|---|---|
| Pathology / Immunology | Niedringhaus, Mary mniedringhaus@wustl.edu – Administrator Cuka, Blerina bcuka@wustl.edu – Administrator Watson, Dr. Mark watsonm@wustl.edu – Faculty |
| DOM | Presson, Betsy bpresson@wustl.edu – Administrator Grantham, Christina granthamc@wustl.edu – Administrator Anadkat, Milan manadkat@wustl.edu – Faculty Spencer, Abby abbys@wustl.edu – Faculty Mantia, Jill j.mantia@wustl.edu – Director, IT Special Projects |
| Surgery | Wamsley, Ken wamsleyk@wustl.edu – Administrator Sauerburger, Jamie sauerburgerj@wustl.edu– Administrator Doyle, Maria Bernadette doylem@wustl.edu – Faculty Politi, Mary mpoliti@wustl.edu – Faculty |
| Orthopedics | Holtz, Marsha holtzm@wustl.edu – Administrator Neimeyer, Ken ken.niemeyer@wustl.edu – Administrator Miller, Dr. Anna milleran@wustl.edu – Faculty |
| Emergency Medicine | Jacobs, Simone jacobs@wustl.edu– Administrator Char, Douglas chard@wustl.edu – Faculty |
| Anesthesiology | LaChance, Lauren lachance@wustl.edu – Administrator Moquin, Rachel moquin@wustl.edu – Faculty |
| Neuroscience | Hopkins, Brian brian.hopkins@wustl.edu – Administrator |
| Otolaryngology | Scherr, Deborah scherrdl@wustl.edu – Administrator |
| Neurology | Ances, Beau bances@wustl.edu – Faculty Erdman, Tracey erdman@wustl.edu – Administrator |
| Radiation-Oncology | Kinzel, Dan dkinzel@wustl.edu – Administrator Merritt, Chris cmerritt@wustl.edu – Administrator |
| Radiology | Carson, Teresa carsonta@wustl.edu – Administrator Miller-Thomas, Michelle miller-thomasm@wustl.edu – Faculty |
| OBGYN | Wilson, Tanja twilson25@wustl.edu – Administrator Caruso, Christina carusoc@wustl.edu – Administrator Hopfinger, Carol carolh@wustl.edu – Administrator Williams, Makeba makeba@wustl.ed – Faculty |
| Pediatrics | Kisner, Gina kisner@wustl.edu – Administrator Funk, Kelly funk@wustl.edu – Administrator Abraham, Philip Dr. philipmabraham@wustl.edu – Faculty Rivera-Spoljaric, Katherine rivera_k@wustl.edu – Faculty |
| OT | Berhorst, Michele berhorstm@wustl.edu – Administrator Connor, Lisa lconnor@wustl.edu – Faculty |
| PT | Lohmann, Sherry lohmanns@wustl.edu – Administrator Earhart, Gammon ehartg@wustl.edu – Faculty Holtzman, Gregory holtzmag@wustl.edu – Faculty |
| Psychiatry | Nabholz, Cherie nabholzc@wustl.edu – Administrator Hershey, Tamara tammy@wustl.edu – Faculty |
| Neurosurgery | Ross, Dawn dlross@wustl.edu – Administrator Mathios, Dimitrios mathios@wustl.edu – Faculty |
| Molecular Microbiology | Menkovic, Mersiha mmenkovic@wustl.edu – Administrator |
| Cell Biology and Physiology | Hall, Terese tereseh@wustl.edu – Administrator Ziegler, Helen helenz@wustl.edu – Administrator Fitzgerald, Lark lark@wustl.edu – Administrator |
| Biochemistry and Molecular Biophysics | Arnez, Mellissa torresm@wustl.edu– Administrator Garcia, Dr. Ben bagarcia@wustl.edu – Faculty Galletto, Dr. Roberto galletto@wustl.edu – Faculty |
| Ophthalmology | Rouse, Dawn rouse_d@wustl.edu– Administrator |
| Developmental Biology | Kupcho, Amy a.kupcho@wustl.edu– Administrator |
| Genetics | Gibbs, Michelle gibbsm@wustl.edu– Administrator |
Interfolio User Guides
User guides include screenshots and instructions for user convenience.
Interfolio Annual Review User Guides
How to Access Interfolio
About Interfolio
Interfolio provides various modules and tools to support universities and colleges in these areas:
- Promotion and Tenure: Universities use Interfolio to manage the promotion and tenure review process. It assists in collecting and organizing faculty members’ materials, managing deadlines, and facilitating the review and decision-making process. It can help institutions maintain transparency and accountability in these critical matters.
- Faculty Activity Reporting: Interfolio offers a platform for faculty members to report their professional activities, including teaching, research, and service. This information can be used for accreditation, reporting to governing bodies, and internal assessment purposes.
- Faculty Evaluation and Review: The platform supports performance evaluation and review processes for faculty members. It can help institutions set goals, track progress, and document outcomes as part of ongoing faculty development efforts.
- Compliance and Accreditation: The platform helps universities ensure compliance with accreditation standards and provides tools for reporting and documentation.
- Security and Data Protection: Interfolio places a strong emphasis on data security and compliance with privacy regulations, ensuring that sensitive faculty information is handled securely.
Interfolio Recorded User Training
Office Hours
Office hours are available for users to ask questions and receive direct support.
| Office Hour | Date/Time | Calendar Links |
|---|
Live Interfolio RPT Trainings
The Interfolio project team wants to ensure you feel prepared to navigate Interfolio for all appointments, promotions, and annual review efforts alongside department/division heads and chairs. The project team is happy to provide department-specific trainings or review sessions. If this interests you, please contact the Interfolio project manager here with suggested days and times your team is available.
To add the training to your calendar, select “Add To Your Outlook Calendar” and select “Download” on the next screen in BOX. That’s all you need to do to register!
Faculty Trainings
These trainings are created for Faculty members who will be eligible for annual review and promotion.
| Faculty Trainings | Date/Time | Calendar Links |
|---|---|---|
| Interfolio RPT Module – Faculty Training (Zoom Link) | September 19, 2024 9:00 A.M. – 10:00 A.M. | Add To Your Outlook Calendar |
Reviewer Trainings
These trainings are designed for the Department Head, Division Chief, or Section Chief.
| Reviewer Trainings | Date/Time | Calendar Links |
|---|
Case Manager & Admin Trainings
These trainings are crafted for administrative assistants to the Department Head, Division Chief, or Section Chief.
| Case Manager & Admin Trainings | Date/Time | Calendar Links |
|---|---|---|
| Interfolio RPT Module – Admin Training (Zoom Link) | September 23, 2024 9:00 A.M. – 10:00 A.M. | Add To Your Outlook Calendar |
| Interfolio RPT Module – Admin Help Session (Zoom Link) | October 7, 2024 9:00 A.M. – 10:00 A.M. | Add To Your Outlook Calendar |
Frequently Asked Questions
- WashU Medicine decided to use Interfolio in response to receiving a citation from LCME related to a lack of consistent, documented annual reviews for faculty. After researching solutions to mitigate this concern, Interfolio was selected as the best-in-class option for systematically conducting and tracking the completion of faculty annual reviews. Given WashU Medicine’s citation, we are required to report back to LCME this summer (2024) on our progress toward addressing the issue.
- At the same time, the internal systems developed years ago to track appointments and promotions are becoming outdated and need a transition to a more modern platform. Interfolio meets this requirement.
- All faculty will upload a PDF of their CV, Executive Summary, and CTIR (If they are on the clinician track) for promotion, tenure, and track changes. A grace period has been initiated until further notice during which faculty can upload documents rather than entering all of their data into FAR.
- Yes, FAR is necessary for Annual Reviews. Please keep in mind that only the last year of data/activity needs to be entered in Interfolio for your Annual Review.
- Annual Reviews will be completed in Interfolio for the 2024-2025 academic year.
- Annual Reviews for all faculty are important as a best practice and necessary to comply with LCME accreditation requirements.
- In early 2023, School leaders began working with WUIT to customize Interfolio for WashU Medicine. We developed the Interfolio CV template based on our existing WUSM CV, with specific adjustments to accommodate the new APGAR requirements (including the addition of the Executive Summary and moving many education activities into the CV in preparation for the retirement of the Clinician-Educator Portfolio and adoption of the new Clinician Track Impact Report).
- We solicited input from faculty and administrators in your departments and in WUIT to identify as many existing sources of data as possible. We have worked diligently to automatically populate these data into Interfolio’s Faculty Activity Reporting (FAR) module. Some faculty data is now being pulled from WorkDay, RMS, and other sources to make the transition process as easy as possible for faculty. Not all data can be imported, however, as our systems are not all compatible with an automated feed to Interfolio.
- We developed step-by-step user guides to show faculty and administrators how to use the FAR and Review, Promotion & Tenure (RPT) modules. You can find these User Guides here.
- The WUIT team continues to offer live trainings for faculty and administrators. Currently scheduled trainings are listed here . WUIT is happy to set up convenient training options for your team – just reach out to interfoliowusm@email.wustl.edu
- A core group of faculty and WUIT experts has been diligently testing all functions of Interfolio. We have provided extensive feedback to the vendor and have customized the program as much as possible for WashU Medicine. Some of our suggestions were easy to adopt – others are not feasible within the system as it currently stands.
- Early adopter Departments first piloted the FAR module in Fall 2023 and have now tested the Review, Promotion & Tenure (RPT) module. Overall, the feedback on RPT has been very positive.
- We understand that it feels overwhelming to input data from a long CV that represents a distinguished career. Please keep in mind that only the last year of data/activity needs to be entered in Interfolio for your Annual Review.
Recent News
Washington University School of Medicine (WUSM) Announces Updates to Interfolio’s Review, Promotion & Tenure (RPT) Module
We are happy to announce that process and technical improvements for Interfolio’s Review, Promotion & Tenure (RPT) module are available. Upcoming Process Changes These updates aim to improve the user experience and streamline the RPT process. Executive Faculty Step For Annual Review, Promotion, and Tenure cases, the case managers will now record the Executive Faculty […]
Using Interfolio for Review, Promotion & Tenure (RPT)
On July 1st we transitioned to using Interfolio’s RPT module for completing annual reviews, promotions, tenure and track changes, and appointments. Since then, our team has answered great questions from faculty, admins, and case managers. Below are the answers to a few frequently asked questions for your convenience. Note: The Interfolio project team wants to […]
Washington University School of Medicine (WUSM) Will Launch Interfolio’s Review, Promotion & Tenure (RPT) Module July 1st
Monday, July 1st, 2024, marks the school-wide launch of Interfolio’s Review, Promotion & Tenure (RPT) module. Early adopter departments have been successfully using RPT since Spring 2024. RPT is Interfolio’s faculty-friendly, convenient, and secure online tool for academic evaluation. What is RPT? Interfolio’s Review, Promotion and Tenure (RPT) module is required to complete your annual […]
Washington University School of Medicine (WUSM) Welcomes Interfolio’s Review, Promotion & Tenure (RPT) July 1st, 2024
WashU IT is excited to announce the school-wide launch of Interfolio’s Review, Promotion & Tenure (RPT) module on July 1st, 2024. Early adopter departments have been successfully using RPT since Spring 2024. RPT is Interfolio’s faculty-friendly, convenient, and secure online tool for academic evaluation. Review, Promotion & Tenure (RPT) The Review, Promotion and Tenure (RPT) […]
Washington University School of Medicine (WUSM) Welcomes Interfolio’s Review, Promotion, & Tenure (RPT) Module on March 5th, 2024
WashU IT is excited to announce the upcoming launch of the Interfolio’s Review, Promotion, & Tenure (RPT) Module on Monday, March 5th, 2024. This initiative represents a significant step forward in streamlining the way we gather data for faculty CVs, and process annual reviews, appointments, and promotions. Interfolio is a faculty information system that provides a full suite of […]
Support
Need help accessing or using Interfolio services?
Please use the contact information below to request assistance:
- Faculty and Staff: