Managing Outlook Calendar Permissions

Effectively managing Outlook calendar permissions is essential for maintaining privacy, security, and efficiency at WashU. By controlling who has access to view, edit, or manage your calendar, you ensure that sensitive information is protected while facilitating better scheduling and collaboration. Additionally, they help organizations comply with regulatory requirements and HIPAA compliance standards. By properly managing Outlook calendar permissions, organizations and individuals can maintain a balance between accessibility, security, and efficiency.

Explore this tip sheet for steps to help you review, add, or remove calendar permissions in your Outlook calendar.  To avoid unintended sharing of calendar permissions over time, a best practice is to periodically review who has access and remove any unnecessary access.

For example:

• You may have granted permission to individuals who no longer need permission due to a change in their employment.
• You may wish to give “My Organization” access to show when you are free or busy, or alternatively, no details at all.  Since “My Organization” includes users outside of the Medical School and all users inside the University, offering broader permissions to the organization is likely inappropriate.