Box: Secure External Collaboration

WUSTL Box provides a secure, HIPAA and FERPA compliant method for collaborating with people outside of Washington University in St. Louis.  While Box provides a number of ways to collaborate, below is a recommended method for securely collaborating with people outside of WashU:

  1. Login to the WUSTL Box web app
  2. Create a new folder that will be used to collaborate between WashU and your external partners
  3. Next to the new folder, click Share an then click Invite Collaborators
  4. Enter in the email addresses of the external individuals that you want to collaborate with (Note: You can use any email addresses that your invitees regularly use, including personal email addresses if needed.)
  5. Select an appropriate level of permissions
  6. Click Send invites 
  7. Upload appropriate content to the new folder

If the people you have invited already have a Box account associated with the email address that you invited, then all they need to to is login to their existing Box account and they can access your new folder.  If the people you invited do not already have a WUSTL Box account, have them create a free personal Box account using the following steps:

  1. Visit https://www.box.com/pricing/individual and click Sign Up under the Individual plan.
  2. Enter in your full name, email address, password, phone number, and country
  3. Important: Use the same email address that was invited as a collaborator on WashU Box folders
  4. Click Submit
  5. Look for an email from Box to validate your email address and complete the signup process
  6. Login to your new free personal Box account at https://app.box.com using the email address and password that you entered in step 2
  7. Once you are logged in, you should see the folders that WashU has invited you to have access to