Box Collaboration with BJC

In April of 2018, BJC shut down their enterprise Box environment, making it challenging for WashU and BJC colleagues to collaborate via Box.  For WashU clinicians and researchers who still have large amounts of data in their WUSTL Box accounts and want to share it with BJC colleagues, you can use the following methods:

To allow BJC collaborators to securely view and download files from a WUSTL Box folder:

  1. Login to WUSTL Box in a web browser and navigate to the folder/document you want to share with BJC
  2. Click the Share button next to the folder/document and click Enable shared link
  3. Below the new shared link, in the bottom left corner of the dialog, change the drop-down menu from Invited people only to People with the link
  4. On the Shared Link dialog box, click the Link Settings link to open the Shared Link Settings pane
  5. In the Shared Link Settings page, click the Require Password checkbox, set a strong password, then click Save
  6. Click the Copy button to copy the Box link URL
  7. Click Close
  8. Email the link that you copied to your BJC collaborators and securely deliver the password that will allow them to use the link

To allow BJC collaborators to upload files to a WUSTL Box folder:

  1. Login to WUSTL Box in a web browser and navigate to the folder you want to allow BJC collaborators to upload to
  2. Click on the More Options “…” button next to the folder, then click File Request
  3. Once the File Request dialog opens, select your desired options under the Customize Options section (if any)
  4. Copy the File Request Link
  5. Email the link that you copied to your BJC collaborators and they can then upload files