Box Collaboration with BJC

In April of 2018, BJC shut down their enterprise Box environment, making it challenging for WashU and BJC colleagues to collaborate via Box.  For WashU clinicians and researchers who still have large amounts of data in their WUSTL Box accounts and want to share it with BJC colleagues, you can use the following methods:

To allow BJC collaborators to securely view and download files from a WUSTL Box folder:

  1. Login to WUSTL Box in a web browser and navigate to the folder you want to share with BJC
  2. Click the Share button next to the folder and click Get Shared Link
  3. On the Shared Link dialog box, click the Gear icon to open the Shared Link Settings pane
  4. In the Shared Link Settings page, click the Require Password button, set a strong password, then click Save
  5. Back on the Shared Link pane, click on People in this folder and change the access type to People with the link
  6. Click the Copy button to copy the Box link URL
  7. Click Close
  8. Email the link that you copied in step 6 to your BJC collaborators and securely deliver the password that will allow them to use the link

To allow BJC collaborators to upload files to a WUSTL Box folder:

  1. Login to WUSTL Box in a web browser and navigate to the folder you want to allow BJC collaborators to upload to
  2. Click on the More Options button next to the folder, then click More Actions, then click Upload Embed Widget
  3. Once the Embed Upload Widget pane opens, select your desired options and then click Preview
  4. A new tab will open showing you the upload widget that your BJC collaborators can use to upload files
  5. Click on the browser address bar to highlight the URL for the upload widget and then copy the URL
  6. Email the link that you copied in step 5 to your BJC collaborators and they can then upload files