Shared IT Services Discovery

colorful computerIn order to make the migration to Shared IT Services as smooth as possible, the migration tech team needs to know about which computers you use, and how you use them.

This application will need to be run on each Mac that you use for work. This application should NEVER be run on a personally owned Mac.

Note: these files are hosted on Box. To verify that you have the correct link, hover your mouse over the hyperlink and review the link address. The URL will always start with https://wustl.box.com.

Step 1: Connect to either a secure wireless network or the wired network at your office.

Step 2: Locate the link for your department below. Click on the link to download the file.

Step 3: The file will be saved in your Downloads folder.

Step 4: Locate the file in your Downloads folder. Double click on the file to open.

Step 5: In the folder that opens, locate the file called Mac Discovery 8-deptAbbrev (Mac Discovery 7-deptAbbrev for Surgery Departments). Double click on the file to run.

**Note: If you receive a message that says “This file cannot be opened because it’s from an unidentified developer” then you will need to follow these steps:

  1. Open System Preferences (Gear Icon on Dock)
  2. Open Security and Privacy
  3. At the bottom of the window, you will see the following message
  4. Click “Open Anyway”

 **Note: If you see a message that says “You can’t open the application Mac Discovery 8 because it may be damaged or incomplete.”

Click OK. This will close the application. Double click on Mac Discovery 8  to run the application again.

**Note: If you are presented with the following message, Click OK

Step 6:  The script will display a welcome prompt and ask for some key pieces of information:

  1. On the Welcome Prompt, Click OK to proceed.
  2. Enter your WUSTL Key and then Click OK

  3. Before you proceed to the next step, you will need to locate your Building and Department Code from the Buildings Abbreviation Reference.xlsx file in the folder that you opened earlier.
  4. Enter the building name where the computer is physically located. If this is a laptop, enter the building where you use the computer the most. Click OK.
  5. Enter the Floor Number where the computer is physically located. Click OK.
  6. Enter the Room number where the computer is physically located. Click OK.

Step 7: In this step, you will sign in and send your computer information to IT. In the window that automatically opens, enter your WUSTL Key and WUSTL Key Password and then click Connect. This will connect to our servers and send your computer information over automatically.

**Note: If this doesn’t work, you will see the following prompt:

If you see this prompt, then proceed to Step 8. If you do not see this prompt, the script has automatically uploaded your information to IT.

 Step 8: Locate these files on your desktop:

  • 3J_ImportCSV_systems_workstations_DEPT#_SERIAL#.csv
  • 5A_ImportCSV_Applications_DEPT#_SERIAL#.csv

Step 9: Attach these files to an email and send to itmigration@wustl.edu

Thank you for your help in ensuring a smooth transition to Shared IT Services!

Apple Discovery Download Links:

Alumni & Development

Biochemistry

Biostatistics

Cell Biology

Continuing Medical Education

Developmental Biology

Diversity Programs, Office of

Engineering, McKelvey School of

Faculty Practice Plan / Physicians Billing Service

Genetics, Department of

Graduate Medical Education

Human Resources – Danforth

Human Resources – Med School

IT – Legacy Domain – Logon

IT – Legacy Domain – MedPriv

IT – Legacy Domain – WUInfoSys

John C Danforth Center for Religion and Politics

Law

Mallinckrodt Institute of Radiology

McDonnell Genome Institute

Medical Student Education, Office of

Medical Student Research, Office of

Molecular Microbiology

Neuroscience

Olin Library

Psychiatry, Department of

Radiation Oncology

Sam Fox School

Senior Associate Dean of Education

Student Support Service

Vice Chancellor of Student Affairs, Office of

Surgery Divisions

Acute and Critical Care Surgery
Surgery Chairman Office
Colon and Rectal Surgery
Cardiothoracic Surgery
Hepatobiliary-Pancreatic and GI Surgery
Surgery Resident House Staff
Minimally Invasive Surgery
Endocrine and Oncologic Surgery
Surgery Premier Billing Network
Pediatric Surgery
Surgery Public Health Sciences
Plastic and Reconstructive Surgery
Transplant Surgery
Urologic Surgery
Vascular Surgery
WUPI Acute and Critical Care Surgery in Illinois
WUPI Plastic Surgery in Illinois
WUPI Urologic Surgery in Illinois

BEFORE YOU BEGIN: Running this script may cause your computer to restart. Close all programs and save all work before proceeding.

If the computer is not joined to a domain, you will need to follow the steps below to manually install and run the script.

This script will run for each user of the computer that it is installed on. All information gathered is user specific, so it’s important for all regular workstation users to login so the script can run. After the script has been installed, it will not need to be installed for any other users. The script will run automatically for each workstation user.

Note: these files are hosted on Box. To verify that you have the correct link, hover your mouse over the hyperlink and review the link address. The URL will always start with https://wustl.box.com.

Instructions for Non-domain-joined Computer Discovery Script

 

NOTE: Running this script may cause your computer to restart. Please save all work before running the script.

 

Step 1: Locate your department from the list below. Click on the link for your department.

Step 2: Your browser may prompt you to choose where to save the file. If you were prompted, save the file in a location where you can find it easily. If you were not prompted to choose a location the file should be located in the Downloads folder.

Step 3: Locate the file on your computer.

Step 4: The file that you downloaded is a .zip file. In order to successfully run the script, you will need to extract the contents of the .zip file to a folder. Windows can extract the files to a folder.

Using Windows to Extract files:

  1. Right Click on the file.
  2. Select Extract All

  3. Windows will prompt you to select a destination. Doing nothing will create a folder in the same location where you downloaded the file. Click Extract.
  4. Windows will extract the files to a folder. If you did not choose a destination, the folder should be located where you downloaded the file. If you did choose a different destination, navigate to that folder using Windows Explorer.

Step 5: Double click on the folder that was created from extracting the .zip file. This will open the first folder.

Double click on the folder. Inside that folder you will see several files. Locate the file named: .Install_Workgroup_Discovery_Script.exe

Step 6: Right Click on .Install_Workgroup_Discovery_Script.exe and select “Run as Administrator

Step 7: A warning screen may open. Click on More Info to proceed. If you do not see this warning, proceed to Step 10

Step 8: Click on Run Anyway

Step 9: A popup window will ask Do you want to allow this app from an unknown publisher to make changes to your device? Click Yes

Step 10: Log off or restart the computer.

Step 11: After you login, the script will display a welcome prompt and ask for some key pieces of information:

  1. The first window that opens is the welcome prompt, Click OK to proceed.
  2. Enter your WUSTL Key and then Click OK

  3. Enter the building name where the computer is physically located. If this is a laptop, enter the building where you use the computer the most. Click OK.
  4. Enter the Floor Number where the computer is physically located. Click OK.
  5. Enter the Room number where the computer is physically located. Click OK.

Step 12: The script will finish running. Once it has completed, you will be notified. Click OK to dismiss the notification.

When each user logs into the workstation for the first time, they will be prompted to fill in that information. The script will only run once for each user.

**Note: If the script has trouble communicating with WashU IT Servers, you will see the following prompt:

If you see this prompt, then proceed to Step 13. If you do not see this prompt, the script has automatically uploaded your information to IT.

 Step 13: Locate these six files on your desktop:

 

Step 14: Attach these files to an email and send to itmigration@wustl.edu

Department-specific Discovery Script Installation File Downloads

Alumni & Development (non-domain)

Biochemistry

Biostatistics (non-domain)

Cell Biology

Continuing Medical Education (non-domain)

Developmental Biology (non-domain)

Diversity Programs, Office of (non-domain)

Engineering, McKelvey School of (non-domain)

Environmental Health & Safety (non-domain)

Faculty Practice Plan / Physicians Billing Service (non-domain)

Genetics, Department of (non-domain)

Graduate Medical Education (non-domain)

Law (non-domain)

Mallinckrodt Institute of Radiology (non-domain)

Medical Student Education, Office of (non-domain)

Medical Student Research, Office of (non-domain)

Molecular Microbiology (non-domain)

Neuroscience, Department of (non-domain)

Olin Library (non-domain)

Psychiatry, Department of (non-domain)

Radiation Oncology (non-domain)

Senior Associate Dean of Education (non-domain)

Student Support Service (non-domain)

Vice Chancellor of Student Affairs, Office of (non-domain)

Intro and Instructions

For domain-joined Windows computers, you can modify group policy to allow the script to run automatically when a user logs onto a machine. You will need to download both the Location Survey and the discovery script, either for your specific unit or the general discovery script.

Instructions for modifying group policy

Example GPO Settings

Discovery Script Download

General discovery script (domain)

Department-Specific Discovery Script Downloads

Alumni & Development (domain)

Engineering, McKelvey School of (domain)

Law (domain)

Mallinckrodt Institute of Radiology (domain)

Olin Library (domain)

Faculty Practice Plan / Physicians Billing Service (domain)

Psychiatry, Department Of (domain)

Radiation Oncology

Computer Location Script Downloads

The location survey will present a series of prompts to each user after initial login only (each user sees only once). The prompts request user’s WUSTL Key ID (no passwords), computer building location, computer floor location, and computer room location. Images of the prompts are included in the Windows (non-domain) Discovery Tech Info tab above, if you’d like to see the exact series.

Location Survey (All Departments)