Shared IT Services Discovery

colorful computerIn order to make the migration to Shared IT Services as smooth as possible, the migration tech team needs to know about which computers you use, and how you use them.


You must run this application on the Mac you are providing information for (i.e. run separately on each Mac you use).  As always, be very careful about running scripts on your computer, as malicious scripts can cause damage or compromise your data. Only run and download scripts from trusted sources, located in the exact location described. When evaluating location, always look for wustl.edu occurring immediately before the first / in a web address (e.g. http://it.wustl.edu/how-to or http://english.artsci.wustl.edu/graduate/student_resources). Scripts may also be stored on WUSTL Box. In that case the location will begin with https: //wustl.box.com/, followed by the rest of the address.

  1. Before running the Mac Discovery app, you must be hardwired to a secure WashU network, or on VPN if off-campus. This enables the automatic upload of your information. If this is not possible, you may still run the Mac Discovery app, but you will need to attach the output in an email to itmigration@wustl.edu.
  2. Click the department-specific Mac Discovery Download link found below.
  3. A folder will automatically download to your Mac. Open the folder called MacDiscovery8-deptAbbrev (MacDiscovery7-deptAbbrev for Surgery) in Downloads on your dock. This folder contains 3 files: a ReadMe, a Building and Dept code reference, and the Mac Discovery 8 app.
  4. Double-click the file called Mac Discovery 8 (MacDiscovery7-deptAbbrev for Surgery) to run.
    • If you get a message that the app can’t be opened because it is from an unidentified developer, please hit the OK button, then open System Preferences (gear icon on dock).
    • Open Security & Privacy, and go to the General tab.
    • At the bottom of the window, you should see that Mac Discovery 8 was blocked from opening. Click the Open Anyway button, then confirm that you want to open.
  5. You will be asked to enter information in text boxes: your WUSTL key, the building where the Mac is located (see Excel spreadsheet), floor number, and room number.
  6. Finally, you will be asked to enter your WUSTL key password in order to send this information to the IT fileshares. Once you have entered your WUSTL Key password, hit the Connect button. This application DOES NOT include your password in the information given to the migration team. This step only confirms that you are a WashU user, and connects you securely to our fileshares to upload your Mac’s information.
  7. Look for the success window to know that we have received your information. You MUST be connected to WUSM-secure, or hardwired into the WashU network in order for the data to transmit securely to us. I
  8. If the data is not uploaded successfully, locate the output files written to the desktop. The files will be named 3J_ImportCSV_systems_workstations_DEPT#_SERIAL#.csv and  5A_ImportCSV_Applications_DEPT#_SERIAL#.csv. Select both of those files and add as attachments in an email to itmigration@wustl.edu

Thank you for your help in ensuring a smooth transition to Shared IT Services!

Apple Discovery Download Links:

Alumni & Development

Continuing Medical Education

Developmental Biology

Diversity Programs, Office of

Engineering, McKelvey School of

Genetics, Department of

Graduate Medical Education

Mallinckrodt Institute of Radiology

McDonnell Genome Institute

Medical Student Education, Office of

Medical Student Research, Office of

Molecular Microbiology

Neuroscience

Olin Library

Psychiatry, Department of

Radiation Oncology

Sam Fox School

Senior Associate Dean of Education

Student Support Service

Vice Chancellor of Student Affairs, Office of

Surgery Divisions

Acute and Critical Care Surgery
Surgery Chairman Office
Colon and Rectal Surgery
Cardiothoracic Surgery
Hepatobiliary-Pancreatic and GI Surgery
Surgery Resident House Staff
Minimally Invasive Surgery
Endocrine and Oncologic Surgery
Surgery Premier Billing Network
Pediatric Surgery
Surgery Public Health Sciences
Plastic and Reconstructive Surgery
Transplant Surgery
Urologic Surgery
Vascular Surgery
WUPI Acute and Critical Care Surgery in Illinois
WUPI Plastic Surgery in Illinois
WUPI Urologic Surgery in Illinois

Download General (non-dept specific) Apple Discovery

Running this script may cause your computer to restart. Close all programs and save all work before proceeding.

For computers not joined to a domain, the discovery script will need to be installed manually. As always, be very careful about running scripts on your computer, as malicious scripts can cause damage or compromise your data. Only run and download scripts from trusted sources, located in the exact location described. When evaluating location, always look for wustl.edu occurring immediately before the first / in a web address (e.g. http://it.wustl.edu/how-to or http://english.artsci.wustl.edu/graduate/student_resources). Scripts may also be stored on WUSTL Box. In that case the location will begin with https: //wustl.box.com/, followed by the rest of the address.

Instructions for Non-domain-joined Computer Discovery Script

 

NOTE: Running this script may cause your computer to restart. Please save all work before running the script.

  1. Download the file for the appropriate department below.
  2. Unzip the file.
  3. Open the folder created by unzipping the file.
    Before you continue to the next step, please note that running this script may cause your computer to restart. Please save all work and close all programs before proceeding.
  4. Right-click on .Install_Workgroup_Discovery_Script.exe
  5. Click Run as administrator.
  6. Let the user know that the script will run for each user that logs into the computer, but will only run once for each of those users. For more complete discovery it is important that all users of a computer log into the computer after the script is installed. The information gathered is user-specific.
  7. Users will receive several prompts when the script runs. All but one of the prompts occurs immediately when the script begins running.
  8. The last window informs the user that the process is complete.

Department-specific Discovery Script Installation File Downloads

Alumni & Development (non-domain)

Continuing Medical Education (non-domain)

Developmental Biology (non-domain)

Diversity Programs, Office of (non-domain)

Engineering, McKelvey School of (non-domain)

Environmental Health & Safety (non-domain)

Genetics, Department of (non-domain)

Graduate Medical Education (non-domain)

Mallinckrodt Institute of Radiology (non-domain)

Medical Student Education, Office of (non-domain)

Medical Student Research, Office of (non-domain)

Molecular Microbiology (non-domain)

Neuroscience, Department of (non-domain)

Olin Library (non-domain)

Psychiatry, Department of (non-domain)

Radiation Oncology (non-domain)

Senior Associate Dean of Education (non-domain)

Student Support Service (non-domain)

Vice Chancellor of Student Affairs, Office of (non-domain)

The script will display the following prompts:

Introduction:

Logged-on user is prompted for their WUSTL Key ID (no passwords):

Logged-on user is prompted for the Building where the computer is located:

Logged-on user is prompted for the Floor where the computer is located:

Logged-on user is prompted for the Room where the computer is located:

Logged-on user is notified that the data has been uploaded:

Intro and Instructions

For domain-joined Windows computers, you can modify group policy to allow the script to run automatically when a user logs onto a machine. You will need to download both the Location Survey and the discovery script, either for your specific unit or the general discovery script.

Instructions for modifying group policy

Example GPO Settings

Discovery Script Download

General discovery script (domain)

Department-Specific Discovery Script Downloads

Alumni & Development (domain)

Engineering, McKelvey School of (domain)

Mallinckrodt Institute of Radiology (domain)

Olin Library (domain)

Psychiatry, Department Of (domain)

Radiation Oncology

Computer Location Script Downloads

The location survey will present a series of prompts to each user after initial login only (each user sees only once). The prompts request user’s WUSTL Key ID (no passwords), computer building location, computer floor location, and computer room location. Images of the prompts are included in the Windows (non-domain) Discovery Tech Info tab above, if you’d like to see the exact series.

Location Survey (All Departments)